Privacy Policy

Last Update: March 6, 2024

Welcome to the Hostingly Limited (“Hostingly”) privacy notice.

Hostingly respects your privacy and is committed to protecting your personal data.

Our privacy notice will inform you as to how we look after your personal data when you visit our website (regardless of where you visit it from) and tell you about your privacy rights and how the law protects you.

01

Important information and who we are

1.1

Purpose of this privacy notice

This privacy notice aims to give you information on how Hostingly collects and processes your personal data through your use of this website, including any data you may provide through this website when you sign in to your client area or purchase a product / service. When we collect, use and are responsible for certain personal information about you, until 11pm on 31st December 2020 we are regulated under the General Data Protection Regulation (“GDPR or EU GDPR”) which applies across the European Union (including in the United Kingdom). We are also regulated under the Retained General Data Protection Regulation (“GDPR” or “UK GDPR”) in the United Kingdom from the end of the Brexit implementation period. We are responsible as “controller” of that personal information for the purposes of those laws as described above.
This website is not intended for children and we do not knowingly collect data relating to children.
It is important that you read this privacy notice together with any other notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data.
This privacy notice supplements any other notices and is not intended to override them.

1.2

Controller & Data Processor

Hostingly is the controller and data processor and we are responsible for your personal data (collectively referred to as Hostingly Limited “we”, “us” or “our” in this privacy notice).
We have appointed a data privacy manager who is responsible for overseeing questions in relation to this privacy notice.
If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact the data privacy manager using the details set out below.

1.3

Hostingly Limited Contact details

Name:
David Kimberley (Data privacy manager)

Postal address:
Hostingly Ltd124 City
RoadLondonEC1V 2NX

Telephone number:
999 999 9999

Email:
dave@hostingly.uk
You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.

1.4

Changes to the privacy notice and your duty to inform us of changes

The data protection laws changed on 25th May 2018.
This version of our privacy policy was last updated on 17th June 2021.
It is important that the personal data we hold about you is accurate and current.
Please keep us informed if your personal data changes during your relationship with us.

1.5

Third-party links

This website may include links to third-party websites, plug-ins and applications.
Clicking on those links or enabling those connections may allow third parties to collect or share data about you.
We do not control these third-party websites and are not responsible for their privacy statements.
When you leave our website, we encourage you to read the privacy notice of every website you visit.

02

The data we collect about you

2.1

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

2.2

We may collect, use, store and transfer different kinds of personal data about you which we have grouped together follows:

  • 2.2.1 Identity Data includes first name, maiden name, last name, username or similar identifier, marital status, title, date of birth and gender.
  • 2.2.2 Contact Data includes billing address, delivery address, e-mail address and telephone numbers.
  • 2.2.3 Financial Data includes bank account and payment card details.
  • 2.2.4 Transaction Data includes details about payments to and from you and other details of products and services you have purchased from us.
  • 2.2.5 Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website.
  • 2.2.6 Profile Data includes your username and password (if applicable), purchases or orders made by you, your interests, preferences, feedback and survey responses.
  • 2.2.7 Usage Data includes information about how you use our website, products and services.
  • 2.2.8 Marketing and Communications Data includes your preferences in receiving marketing from us and our third parties and your communication preferences.
2.3

We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy notice.

2.4

We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.

2.5

If you fail to provide data:

Where we need to collect personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with goods or services). In this case, we may have to cancel a product or service you have with us but we will notify you if this is the case at the time.

03

How is your personal data collected?

3.1

Direct interactions

We use different methods to collect data from and about you including through:

  • 3.1.1 Apply for our products or services;
  • 3.1.2 create an account on our website;
  • 3.1.3 subscribe to our service or publications;
  • 3.1.4 communicate with us through social media platforms, professional network platforms or on video conferencing services;
  • 3.1.5 request marketing to be sent to you;
  • 3.1.6 enter a competition, promotion or survey; or
  • 3.1.7 give us some feedback.
3.2

Automated technologies or interactions.

As you interact with our website, we may automatically collect Technical Data about your equipment, browsing actions and patterns.
We collect this personal data by using cookies, server logs and other similar technologies. We may also receive Technical Data about you if you visit other websites employing our cookies. Please see our cookie policy for further details.

04

How we use your personal data

05

Disclosures of your personal data

06

International transfers

07

Data security

08

Data retention

09

Your legal rights

10

Glossary

11

Data Processing Agreement

12

Agreed Terms

13

Personal data types and processing purposes

14

Data Processor’s obligations

15

Term and termination

16

Notice

17

General